Terms & Conditions

Last Updated: April 2026 (v2.0)

1. Nature of Services

MedPubPro provides research support, consultation, and academic assistance services. In accordance with ICMJE (International Committee of Medical Journal Editors) authorship criteria and GPP 2022 (Good Publication Practice) guidelines, we act as:

• Research methodology consultants
• Statistical analysis service providers
• Manuscript development assistants
• Language and scientific editors
• Publication process facilitators
• Formatting and reference management specialists

All deliverables are intended as research support resources. MedPubPro does not submit work on behalf of clients to journals, institutions, or universities. No guarantee of journal acceptance, publication, or academic approval is made or implied.

Our role is analogous to professional medical writing support — a standard, ethical practice recognized by ICMJE, GPP 2022, and ISMPP (International Society for Medical Publication Professionals).

2. Client Responsibilities & Mandatory Participation

By engaging our services, you (the Client) agree that:

• You are the intellectual author and owner of any work submitted for publication
• You will provide the research topic, clinical data, and intellectual direction
• You will actively participate at mandatory checkpoints (see Section 3)
• You will review ALL deliverables thoroughly before submission
• You are responsible for verifying accuracy of all data, results, and conclusions
• You confirm compliance with your institution's academic integrity policies
• You will obtain necessary ethical clearances (IRB/Ethics Committee approval)
• You accept full responsibility for the final submitted work
• You will submit the final work under your own name

Important: Passive approval (e.g., responding "ok" or "approved" without substantive review) does not constitute intellectual contribution under ICMJE authorship criteria. MedPubPro reserves the right to pause or terminate engagements where the Client fails to provide substantive input at required checkpoints.

3. Mandatory Collaboration Checkpoints

To ensure genuine intellectual contribution by the Client, the following checkpoints are mandatory for all engagements:

For Original Research / Case Series:

• Checkpoint 1: Client provides research question, clinical data, and patient information
• Checkpoint 2: Client reviews and approves methodology and study design
• Checkpoint 3: Client verifies statistical results and provides clinical interpretation
• Checkpoint 4: Client reviews manuscript draft and provides substantive feedback
• Checkpoint 5: Client gives final approval before submission

For Systematic Reviews / Meta-Analysis:

• Checkpoint 1: Client defines the research question (PICO/PECO format)
• Checkpoint 2: Client reviews and confirms study inclusion/exclusion decisions
• Checkpoint 3: Client verifies extracted data against source publications
• Checkpoint 4: Client reviews quality assessments and approves risk-of-bias judgments
• Checkpoint 5: Client interprets results and provides clinical significance (in their own words)
• Checkpoint 6: Client reviews manuscript draft and adds clinical insights
• Checkpoint 7: Client gives final approval before submission

For Thesis / Dissertation (Editing, Stats & Formatting):

• Checkpoint 1: Client provides thesis topic, data, and university format requirements
• Checkpoint 2: Client reviews statistical analysis and confirms interpretation
• Checkpoint 3: Client reviews edited chapters and provides feedback
• Checkpoint 4: Client gives final approval before submission to university

All checkpoint interactions must be documented via email. MedPubPro retains these records for 3 years.

4. Intellectual Property & Copyright

All intellectual property rights, copyright claims, and related liabilities belong entirely to the Client.

• Client is responsible for ensuring no plagiarism or copyright infringement
• Client must verify all citations and references are accurate
• MedPubPro holds no copyright over delivered work once payment is complete
• Client indemnifies MedPubPro against any intellectual property claims

5. Limitation of Liability

MedPubPro shall NOT be liable for:

• Publication rejection or delays by journals
• Accuracy of data, results, or conclusions provided by Client
• Any errors not identified during Client's review period
• Consequences of institutional academic integrity violations
• Loss of academic position, reputation, or career opportunities
• Any indirect, incidental, or consequential damages
• Journal processing fees, publication charges, or third-party costs
• Changes in journal policies, indexing status, or NMC requirements
• Delays caused by Client's non-responsiveness

6. Review & Approval Process

• Client receives deliverables for review at each mandatory checkpoint
• Client has 7 days to review and request revisions at each checkpoint
• Unlimited revisions are included until publication or client satisfaction
• Approval (explicit or implied by submission) constitutes acceptance
• Once approved and submitted, Client assumes full responsibility

7. Payment Terms

• 50% advance payment required to begin work
• Remaining 50% due before final delivery
• Full refund if cancelled within 48 hours AND before work starts
• Partial refund (50%) if cancelled after work starts but before first draft
• No refund after first draft delivery and acceptance
• See Refund Policy for complete details

8. Confidentiality

• All Client data and research kept strictly confidential
• We do not share Client information with third parties
• Work samples never reused or shared
• Client identity protected at all times

9. Record Retention & Documentation

• All project-related communications and checkpoint documentation retained for 3 years after project completion
• Client declaration forms and service agreements retained for 5 years
• Records may be produced in response to a valid court order
• Client may request a copy of their project records at any time
• No records will be provided to any third party — including institutions, medical councils, or regulatory bodies — without a valid court order or written Client consent

10. Ethical Standards & Anti-Fraud

MedPubPro adheres to ethical research practices:

• We only assist with legitimate academic research
• We do not fabricate or falsify data
• We do not assist with fraudulent publications or predatory journal submissions
• We do not provide or sell co-authorship
• We reserve the right to refuse or terminate any engagement we believe involves unethical practices
• Client warrants that all data provided is authentic, ethically obtained, and not fabricated. MedPubPro reserves the right to terminate engagement immediately if fraud is suspected, with no refund.

11. Client Declaration (Required Before Work Begins)

Before commencing any engagement, Client must sign a Client Declaration confirming:

• "I am the intellectual author of this research"
• "All data I provide is authentic and ethically obtained"
• "I have or will obtain necessary institutional/ethics approvals"
• "I will actively participate at all mandatory checkpoints"
• "I will review all deliverables and provide substantive input"
• "I will submit the final work under my own name"
• "I understand that MedPubPro provides assistance, not authorship"
• "I take full responsibility for the submitted work"

12. Indemnification

Client agrees to indemnify, defend, and hold harmless MedPubPro, its owners, employees, and affiliates from any claims, damages, losses, or expenses arising from:

• Client's use of delivered services
• Any breach of these Terms
• Copyright or intellectual property disputes
• Academic misconduct allegations
• Third-party claims related to the work

13. Dispute Resolution

• All disputes subject to jurisdiction of courts in Pune, Maharashtra, India
• Disputes first attempted to be resolved through mediation
• Indian law governs these Terms

14. Modifications

MedPubPro reserves the right to modify these Terms at any time. Continued use of services constitutes acceptance of updated Terms.

15. Contact

For questions about these Terms, contact us via WhatsApp: +91-9326025341